Make your documents more secure

The right people holding the right documents.

Lots of corporate documents are confidential, sensitive or are quite simply irrelevant to a lot of users. KYOCERA offers you solutions to keep your documents secure – an investment worth making.

Establish a secure environment for users.

Whatever your security requirements are, KYOCERA has a solution that can be customised to your needs – from the electronic card to its PIN. Identify users at the output device and ensure that scans are sent to their computer only and nobody else’s.

Control and document access.

Whether you’re dealing with personnel files or tenders, you decide who can print confidential documents by individual or by group. And while you’re there, you can look up who’s been using certain devices via reporting systems if needed.


KYOCERA MyQ is a new solution that makes the scanning and printing of documents easier and more efficient. It also allows you to manage, control and monitor your documents across your fleet. KYOCERA MyQ offers watertight security controls for sensitive documents and at a cost that offers incredible value for money.

USB Card Readers

Our USB card reader portfolio allows you to determine how employees use devices and to control general access, all using your staff’s very own ID cards. This ensures that documents don’t end up in the wrong hands. Moreover, establishing special access rights enables you to reduce printing costs. Should you also choose to make the most of the identification feature, you can even record and allocate your costs in the most efficient way. With seven readers to choose from, which all comply with the latest key technology transfer standards, all you have to do is choose the one that’s right for your business. Furthermore, they’re all designed to be integrated seamlessly into KYOCERA systems.


Equitrac Office® print management software helps you to gain control and manage your printing to reduce costs, increase document security and enable sustainability programs. Equitrac Office delivers these benefits by automatically enforcing printing rules, authenticating users and accurately identifying and allocating document costs. It is compatible with virtually all MFPs widely deployed in businesses of all sizes including healthcare and financial institutions.

Personal Printing Client

Kyocera’s ‘Personal Printing Client’ for HyPAS devices allows users to connect directly from the device panel to Cortado’s Personal Printing Essentials utility . By entering a PIN or using an RFID card reader the authorized users can now print their documents confidentially in corporate networks.


SmartPrint empowers you to control network printing by using page costs for color, grayscale, page size and more in combination with monitoring: Rules (filters), Quotas, Charging/external billing, Detailed logging, Reports